Spoiler: When working with On Point, we will provide you with a tailor-made shopping list so you know exactly how much alcohol to get! This post is just a peak at what factors we consider when creating the shopping list for you! Enjoy 😊
Organizing a successful event involves careful planning and consideration of various factors, and one essential element that can make or break the atmosphere is the amount of alcohol you provide. Whether you're hosting a birthday bash, a wedding reception, a corporate gathering, or a casual get-together, determining how much alcohol to get is crucial to ensure everyone has a good time without overindulging. In this blog post, we'll guide you through the process of calculating the right quantity of alcohol for your event.
Know Your Guest List:
The first step in estimating the amount of alcohol you'll need is understanding your guest list. Consider the number of people attending, their age groups, and their drinking preferences. A diverse crowd with varying tastes will require a more extensive selection of beverages. Be mindful of any non-drinkers or those who prefer non-alcoholic options and have some alternatives available for them.
Determine the Type of Event:
The nature of your event will play a significant role in deciding the type and amount of alcohol you should provide. Formal events like weddings or corporate parties may call for a broader selection of drinks, including wines, spirits, and craft cocktails. On the other hand, casual gatherings like barbecues or game nights might be well-served with a selection of beers and simpler, ready-to-drink options with a craft cocktail or two.
Consider the Duration of the Event:
The duration of your event is a critical factor in estimating alcohol quantities. Longer events will naturally lead to increased consumption. As a general rule of thumb, assume one drink per person per hour. For example, a four-hour event with 50 guests may require approximately 200 drinks.
Beverage Selection:
Having a well-rounded selection of alcoholic beverages will cater to various preferences. Consider offering a mix of beer, wine, and spirits to ensure there's something for everyone. If you're on a budget, you can focus on popular choices and signature cocktails, which can add a personal touch to your event without overburdening your wallet. With that said, don't feel like you have to please everybody because that ain't gonna happen. You cannot be all things to all people.
Use Online Calculators:
To make things easier, you can find online alcohol calculators specifically designed to estimate how much alcohol you should buy based on the size of your guest list and the duration of the event. These calculators take into account various factors and provide a rough estimate to guide your purchasing decisions.
Consult With Professionals:
If you're still unsure about the quantities or have specific preferences for your event, don't hesitate to consult with professionals (that's us!). They can offer insights based on their experience and expertise, ensuring you have the right balance of beverages.
Remember Non-Alcoholic Options:
It's essential to cater to non-drinkers or those who prefer not to consume alcohol. Provide a selection of refreshing non-alcoholic beverages like mocktails, soda, fruit juices, or flavored water. This way, everyone can participate in the celebration, regardless of their drinking preferences.
Plan for Responsible Drinking:
While it's crucial to ensure your guests have a good time, it's equally important to promote responsible drinking. Encourage guests to drink in moderation and provide transportation options for those who may need assistance getting home safely.
In conclusion, determining how much alcohol to get for your event requires careful consideration of your guest list, event type, duration, and beverage selection. Planning ahead and using online calculators can simplify the process, and don't forget to accommodate non-drinkers. On Point will also assist you in the alcohol planning so there is no need to stress! By striking the right balance, you'll set the stage for a memorable and enjoyable event for everyone involved. Cheers to a successful gathering!